La Bella Gatherings Reservation Request Form

Fields marked with an * are required

*Requested Reservation Date

Primary Contact

*Primary Contact Name

*Contact email

Home Phone

Cell Phone

Work Phone

Alternate Contact

Alternate Contact Name

Alternate Contact email

Alternate Home Phone

Alternate Cell Phone

Alternate Work Phone

Guest #1

Guest #2

Guest #3

Guest #4

Guest #5

Guest #6

Guest #7

Guest #8

Guest #9

Guest #10

Primary Contact Digital Signature & Date

Special Instructions Or Notes

1. Initial Inquiry:
I understand that my submitted reservation request constitutes an inquiry and is not a confirmed reservation. A Guest Service Coordinator will contact me to secure and confirm reservations for either the day requested, or will review alternative dates available, should occupancy require this.

2. Group Leader must provide the spa with:
-two contact phone numbers
-each guest's shoe size (for slippers) and indicate if any guests require a plus size robe.
-Any special health considerations or allergies.
-If any guest (s) have a gender preference for their massage therapist
-The Specific Services each guest is requesting

3. Only One Voice:
Communication is key! I understand that as the group contact/leader, I will be the exclusive and sole communicator/contact to make any changes, additions, modifications or special arrangements pertaining to this group reservation as well as the spokesperson for any individual guest that is scheduled to enjoy spa services/attend. As a result, individual members must forward questions, requests or information to me as the group leader on their behalf when communicating with a Spa Representative- as any changes, "swap outs", or "no shows" will be subject to a 50% service value cancellation fee if taking place within five days leading to the reservation or day of. Once again, only the appointed group leader should contact a spa representative with any questions or changes. Change requests day of service will not be permitted.

4. Arrival:
Group members are advised to arrive at least 30 minutes prior to their scheduled reservation. Late arrivals may prompt a late start for services, as the spa will conduct service within the remaining amount of time permitted at full price.

5. Etiquette:
I understand and will inform all members of the party that La Bella Spa is a non-smoking facility and does not permit cell phone use in treatment rooms and amenity areas. I will also convey that appropriate conduct and behavior is required at all times to avoid inconveniences for other guests enjoying their spa experience. I will inform my guests that whispering is required when traveling through corridors.

6. Refreshments:
La Bella Spa provides a delightful herbal tea, spring water and some light refreshments. As group leader, you must assure that you are responsible for assuring that the premises is left clean and debris is disposed of. Should any damage be incurred to public spaces, the group leader will be responsible for those repairs/replacements. Please note: groups are not permitted to bring refreshments into the Spa Lounge.

7. Maximum Four Guests for Use of Lounges and Experiential Zones
PLEASE NOTE limited space is available in longes and experiential zones. As a result, we ask that group requests to use these spaces be limited to a maximum of four guests. Larger groups may enjoy our services based on availability without access to the Serenity Lounge, VIP Lounge, Longeviti Lounge and The Hideaway.

8. Group Reservation Agreement & Credit Card Authorization
To secure your group reservation, agreement to the following terms is required:

Deposit Authorization
I authorize La Bella Spa to charge a non-refundable deposit of 25% of the total group reservation value to the credit card provided. This deposit will be applied toward the final balance.

Cancellation & Modification PolicyI understand that all group reservations require a minimum of five (5) business days’ notice for any cancellations, rescheduling, or changes to services or number of attendees.

If changes, cancellations, or reductions in attendance occur with less than five (5) business days’ notice, I agree that 100% of the scheduled service or package price for the affected guest(s) will be charged to the credit card on file.

No-Show Authorization
I understand that failure of any guest within the group to arrive for their scheduled services (no-show) will result in a charge of 100% of the reserved services for that guest.

Credit Card Authorization & Acknowledgment
By providing my credit card information and agreeing below, I explicitly authorize La Bella Spa to charge my card for:

• The 25% deposit
• Any applicable late cancellation fees
• Any no-show charges as outlined above

I acknowledge that these charges are valid and agreed upon, and I waive the right to dispute these charges with my credit card provider in accordance with this agreement.